Coffee Fest Indianapolis 2019
Below, you will find important show information and forms necessary for exhibiting at Coffee Fest Indianapolis. Some links are order forms for show services; please note deadline dates for these forms to make sure they are submitted on time. Feel free to contact Breanna Pitts if there is something you need that is not represented here: (425) 295-3300 x101 or email@example.com.
COFFEE FEST INDY
EXHIBITOR SHOW MANUAL
Catering Sampling Documents
If you will be sampling food and/or beverage products in your booth, you must fill out the sampling application and fax it to Centerplate (317) 634-0541. Due May 10th.
Deadline Dates & Checklist
Download the checklist
Our official show decorator is AEX/Tex Expo. In the link provided you will find shipping labels, furniture order forms, material handling information and more. Download the Decorator Kit
Questions? (713) 675-1690
Electrical is provided exclusively by the Indiana Convention Center. Click here to view order form. All orders must be placed online, click here. Due May 15, 2019.
Questions? (317) 262-3467
Exhibitor Badge Registration
You will be able to register up to 6 booth staﬀ for each 100 sq. ft. space. Additional booth staﬀ credentials are available for $20.00 per person. You can register your booth staff by logging in here with your a2z password. If you need your a2z password re-sent, please contact Breanna Pitts at firstname.lastname@example.org or (425) 295-3300 x101
Exhibitor Guest Registration & Invite a Customer
We offer the opportunity for you, the exhibitor, to sponsor an attendee by covering the cost of their admission. For just $20 each, you can purchase registration badges for as many guests as you would like. This small gesture can go a long way in cultivating a long-lasting relationship with current of potential customers. To register a guest, click here and use coupon code EXGUEST20. Personalized information is required for each guest. Entering your guest’s correct email address is especially important as the registration conﬁrmation with your guest’s unique barcode will automatically be sent to that email address.
You will also receive a personalized electronic version of a discount admission e-coupon which will be emailed to the address you provided on your exhibitor registration form. The e-coupon represents a 50% discount on general admission and is provided for you to invite your best, current and potential customers to come see you at a discounted rate.
First Time Exhibitors
Discover the tips and tricks to making your first Coffee Fest event go smoothly. Details coming very soon!
Travel Leaders is the only company working with Coffee Fest Indianapolis for travel needs. We have secured discounted rates with the Westin Indianapolis. Book prior to May 22nd to save $$. Need personal assistance? Contact Mary with Travel Leaders at email@example.com or (253) 582-2020
Internet is provided by SmartCity and the Indiana Convention Center. Click here to view order form or order online here. Due May 15, 2019
The Exhibitor Internet is available on site in the Exhibit Hall and is recommended for light web browsing, checking email, square.
The Exhibitor WI-FI can be accessed through a device, in the Wi-Fi settings select Exhibitor Internet. Upon clicking Exhibitor Internet, you will be taken to a splash page to pay and set up your personal username and Password. The service will time out after 10 minutes of being idle. Prices are $79.99/device for 1 day, $227.97/device for 3 days and $359.95/device for 5 days.
Questions? Contact 1-317-262-4600.
We are excited to announce the Five Star Key Buyer Club, Coﬀee Fest Indianapolis’ Key Buyer Program. We are opening this program to all exhibitors who are interested. We have seen the matchmaking model at other trade shows and think it is now the time to introduce it to our exhibitors and attendees. Matchmaking programs at other similar shows has proven to be a worth-while eﬀort connecting qualiﬁed buyers and exhibitors, allowing buyers to be eﬃcient with their time to close the deals they came to the show to make. Apply here.
Gain a competitive edge in following up on your company's most valuable assets -- new customers! With CompuSystems state-of-the-art and powerful lead retrieval products you will:
- Never miss a sales lead on the show floor
- Capture and qualify leads quickly
- Streamline sales lead follow up
- Upload literature and videos to your CompuLEAD Smart app
Click to learn more.
Order Online here or log in here with your a2z password. If you need your a2z password re-sent, please contact Breanna Pitts at firstname.lastname@example.org or (425) 295-3300 x101
Questions? 866-600-5323 or email@example.com
Discount Ends April 3, 2019.
Marketing Opportunities & Show Upgrades
Stand out from your competition with our Marketing Package Upgrades that are guaranteed to get your brand noticed pre-show and on-site by all attendees. These cost-eﬀective packages include various options for your brand. View marketing opportunities
Merchandise & Marketing
- Literature Tables: There will be tables set up near registration at the front of the hall for you to display marketing materials at no cost to you. Most attendees walk to these tables to collect literature, ﬂyers and promotional items upon entering and exiting the show. Make sure you place literature and check it each morning of the show to restock if needed.
- Cash and Carry: C&C is permitted but we are more of an order writing show than a Cash and Carry show. If you are planning to sell merchandise on-site, please bring all display equipment and accounting items you will need to process sales. You are also responsible for any sales tax due to the city or state for those sales.
Milk, Water & Ice
On-Site Business Center
The Ricoh Business Center is located on the 1st floor of the Indiana Convention Center across from room 116. Learn more.
Loading Dock Address
Indiana Convention Center
Exhibit Hall H
5 S Missouri St
Indianapolis, IN 46225
Opening Night Reception
Downtown Indianapolis hosts more than 70,000 parking spaces. Click the link below to download a parking map. For pricing, hours, and more, you may also want to visit the interactive downtown map at Downtown Indy, or find and reserve parking online at ParkWhiz.
Plumbing is provided by the Indiana Convention Center. Click here to view the pricing form. All orders must be placed online here. Due May 15, 2019
Questions? (317) 262-3467
One of the reasons attendees say they come to Coffee Fest events is to source new product.
Don’t miss this opportunity to showcase your product(s) at Coffee Fest Indianapolis. When you participate in the Showcase, your product will be entered into one of two categories: Consumable & Non-Consumable. Once the show opens, 2-3 selected judges from the coffee industry will review and evaluate your product. Winners in the two categories will be awarded a trophy and ribbon during the show (a total of six awards). Announcements about the winners will be made on social media and on the Coffee Fest website. This is your chance to drive attendees directly to your booth, before they even reach the show floor! Product Showcases will be located near the entrance of the show floor during all hours of the trade show. Make sure your product is seen!
Additionally, Coffee Fest attendees will vote on their favorite single product in the Product Showcase for our People's Choice - “Best of Fest” award. Only one of these awards will be given.
Submit your product, click here.
Find shipping labels and material handling information. Download forms here.
Show Guide Advertising
Due April 11, 2019
Click to learn more
Show Guide Description
Don’t miss your chance to get your company description into the Coﬀee Fest Indianapolis Show Guide and update your online proﬁle. Each company that registers for Coﬀee Fest will have their company name, address, phone, booth number, email and web address plus a brief description that you provide to us included in the Show Guide. All descriptions submitted after the deadline will be published in the addendum to the Show Guide. Log-in here with your a2z password to update your “print profile” under “booth info”. If you need your a2z password re-sent, please contact Breanna Pitts at firstname.lastname@example.org or (425) 295-3300 x101. Due April 11, 2019.