Exhibitor FAQ

Since 1992 Coffee Fest has been building and developing specialty coffee business-to-business trade shows that are relevant to the ever evolving specialty coffee industry. The exhibition hall at Coffee Fest features products relevant and foundational to a café, tea shop, restaurant and other food services and hospitality businesses.  No matter what city/region you exhibit in, Coffee Fest will exceed your expectations. Exhibitors come to Coffee Fest to secure new business. They leave Coffee Fest with new clients, a broader network, inspired ideas, renewed energy and new business opportunities to carry their business forward.

The floor plan and registration form are both located on our website under EXHIBIT.  You can download the form and review available booth space at each show.  Once you have decided on a location, complete the registration form with your booth location choices and send it to our office.

 All of this can be done over email (haileyh@coffeefest.com)  or with our staff by simply calling our office and selecting extension 103. (425-295-3300 x103)

Booth costs range depending on size and location. All pricing is outlined on the Exhibitor Registration form. 

Move in and move out times are specific to each show and are located in your service manual. 

Move in is coordinated with the show decorator and outlined in the exhibitor tool kit (on our web site)   The decorator will facilitate all freight and ensure that it is unloaded and placed in your booth. Material handling charges and drayage would apply.  

Lead retrieval is available from the onsite registration company. There are various pricing options available to you, this allows you to scan the badges of each attendee that visits your booth and receive full contact information (including email address)

A $500 deposit is due for each 10 X 10 space and a $300 deposit is due for each Table Top at the time you submit your registration form.  After that you will be invoiced accordingly, 50% of the remaining balance is due 150 days prior to the show and full payment due 90 days prior to the show.

No more than two companies products can be represented in a 10x10 space. 

You will receive a link to register all booth staff for the event.   Each 10x10 booth receives 6 badges and a Table Top receives 3. 

Yes, each exhibitor is provided with a 50% off personalized discount coupon to invite their customers to the event.  You may also purchase guest passes for $20 if you want to pay for your customers to attend.  

Each booth comes with pipe and drape, carpet, a 6ft table, chair and waste basket. 

All exhibitors receive a listing on our website and are capable of adding content to their profile on the online floorplan.

The best way to advertise for Coffee Fest is by advertising in the show guide.  This is a great way to gain visibility and direct people to your booth at the show.  Another fantastic promotional tool is the Product Showcase.. 

We design sponsorships on an individual basis, we have several opportunities to elevate your brand at the show.  Contact Erika in our office and she can work with you to create a package that represents the best fit.    425-295-3300 x102

FAQ Form: Exhibitor

Have a question about becoming an exhibitor at Coffee Fest? 

We are here to help! Please send us a note with any exhibitor-related questions.

 
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