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Exhibitor FAQ

Exhibitor FAQ

I HAVE CONCERNS ABOUT COVID, WHERE CAN I FIND MORE INFORMATION?

Coffee Fest continues to monitor the coronavirus/COVID-19 situation closely. Ensuring the safety of all exhibitors and visitors to our events is our top priority, and we will keep all attendees & exhibitors fully informed of any developments.

Clarion Event’s policy is to work closely with our venues and contractors to implement the practical and precautionary measures.

We strongly recommend you follow your own country’s advice on travel before starting your journey to Coffee Fest.

If you have any further queries, please do not hesitate to get in touch through your Exhibitor Services Manager.

WHY EXHIBIT?

Access the largest concentration of independent specialty beverage operators & decision makers in America.

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For more than 25 years, Coffee Fest attendees have looked to Coffee Fest & its exhibitors to bring them what is new & what is next to advance their business.

Coffee Fest attracts a variety of buyers including:
• Owners & Founders
• Managers
• Baristas
• Coffee Roasters
• Drive-thrus & kiosks
• Restauranteurs
• Hospitality
• Entrepreneurs opening new cafes
• Foodservice institutions & organizations
• Retail Bakeries
• Distributors
• Coffee chains & independent cafes

HOW DO I RESERVE A BOOTH AT COFFEE FEST?

Let us know what show(s) you're looking to participate in and share your contact information with us. Tell us about your business & what your marketing goals are. We'll help you understand who attends our show, what we offer & how to reserve a booth space. Connect with one of our Sales Managers today!

Coffee Fest New York
Co-located with the International Restaurant and Foodservice show of New York

Coffee Fest Chicago 

Coffee Fest LA
Co-located with the Western Foodservice and Hospitality Expo

Coffee Fest PNW

To learn more through our 2022 Prospectus, click here!

HOW MUCH WILL MY BOOTH AT COFFEE FEST COST?

Booth costs range depending on size and location. All pricing is outlined on the Exhibitor Registration form and the  2022 Prospectus

WHAT ARE THE MOVE-IN AND MOVE-OUT TIMES?

Move in and move out times are specific to each show and are located in your service manual. 

WHAT IF I HAVE LARGE OR HEAVY MATERIALS TO MOVE IN?

Move-in is coordinated with the show decorator and outlined in the exhibitor tool kit (on our website). The decorator will facilitate all freight and ensure that it is unloaded and placed in your booth. Material handling charges and drayage would apply.  

CAN I TRACK WHO VISITS MY BOOTH?

Lead retrieval is available from the onsite registration company. There are various pricing options available to you, allowing you to scan the badges of each attendee that visits your booth and receive full contact information (including email address).

WHEN IS MY PAYMENT DUE FOR MY EXHIBIT SPACE?

A 30% deposit for your exhibit space is due at the time of registration. 70% remaining balance must be paid 120 days prior to the show start date. If mailed deposits are not received within 30 days, your booth reservation will be released. 

MAY I SHARE MY BOOTH WITH ANOTHER COMPANY?

No more than two companies products can be represented in a 10x10 space. 

HOW DO I REGISTER MY BOOTH STAFF?

You will receive a link to register all booth staff for the event.  Each 10x10 booth receives 6 badges and a 10x5 exhibit space receives 3. 

WHAT FREE ADVERTISING IS PROVIDED TO EXHIBITORS?

Coffee Fest invests in several mediums & partnerships to promote our events. In addition, we offer tools to help you let your customers and prospects know you'll be at Coffee Fest.

As an exhibitor, you'll have the opportunity to provide a brief description about your company in the official show guide app. This is a great tool to promote your brand.

Coffee Fest logo or additional marketing tools available by request.

WHAT OTHER ADVERTISING IS AVAILABLE?

The best way to advertise for Coffee Fest is by advertising in the show guide.  This is a great way to gain visibility and direct people to your booth at the show.  Another fantastic promotional tool is the Product Showcase.

HOW CAN I BECOME A SPONSOR AT A COFFEE FEST EVENT?

We design sponsorships on an individual basis, we have several opportunities to elevate your brand at the show. Contact your Sales Manager to work with you to create a sponsorship package that aligns with your sales and marketing goals.

Have a question about becoming an exhibitor at Coffee Fest?

We are here to help! Please send us a note with any exhibitor-related questions.